CGS Business Task GUide
Yes, You Can Do It All...
But What’s the Real Cost?
You don’t need to DO it yourself. IT just need To get done right!.
Task Time Estimates & Execution Guide
How Long Will It Take?
We believe in clarity and transparency. Below is our universal guide to estimate how long common business tasks take, so you know exactly what you’re paying for—before we begin.
What You’re Looking At
This is our internal execution benchmark.
We’ve trained our virtual team to move fast—but stay accurate.
Every task listed here is based on average completion time by a CGS-trained specialist.
You can use this guide to:
Estimate the number of hours you'll need
Understand what's included in each task
Decide whether you prefer hourly support or flat-rate builds
CGS Universal Task Time Benchmark Guide
This guide provides a reference for estimating time and pricing based on common business tasks. Each task is based on a "universal hour" benchmark for clarity and transparency in hourly or project-based billing.
Administrative & Inbox Support
Task: Email Cleanup and Categorization
Baseline: 1–2 hours per 500 emails
Variables: Email volume, number of folders/rules, spam filtering
Intake Questions: How many emails? Any priority folders?
Task: Calendar Cleanup and Optimization
Baseline:1 hour
Includes: Reviewing conflicts, setting blocks, adding color codes or labels
Task: Digital File Organization (Google Drive, Dropbox)
Baseline: 1 hour per 100 files or 10 folders
Variables: Messiness, duplication, existing folder structure
Task: Basic Data Entry / Spreadsheet Updates
Baseline 1 hour per 80–100 entries
Variables: Source clarity, formula use, formatting needed
Forms, CRM, and Automation Tasks
Task: Custom Form Build (w/ logic and branding)
Baseline: 1–2 hours
Variables: Conditional logic, design customization, platform used
Intake Questions :How many fields? Any custom routing or rules?
Task: CRM Contact Import & Cleanup
Baseline: 1 hour per 200–300 contacts
Includes: Deduplication, tagging, pipeline assignment
Task:
Pipeline Build (3–5 stages, simple automation)
Baseline: 1–1.5 hours
Variables: Stage logic, workflow routing, team assignment
Task: Simple Automation (Email/SMS/Task)
Baseline: 1 hour per automation
Includes: Trigger + 1–2 actions
Add 0.5 hrs per additional trigger/action
Content, Follow-Up & Client Execution
Task: Social Media Content Upload (scheduling only)
Baseline: 1 hour per 10 post
Variables: Platform used, image sizing, captions provided or not
Task: Email Newsletter Setup (template-based)
Baseline: 1–1.5 hours
Includes: Text formatting, mobile optimization, links
Task: Review Request Campaign Setup
Baseline: 1 hour
Includes: Email + SMS + Review link integration
Task: Lead Follow-Up / Reactivation Campaign Setup
Baseline: 2–3 hours
Variables: Number of steps, segmentation, automation logic
Operational Setup & Internal Systems
Task: SOP Draft (based on task description)
Baseline: 1 hour per SOP
Variables: Number of steps, screenshots, formatting
Task: Onboarding Flow Setup (Form, Folder, Email, Checklist)
Baseline: 2–3 hours
Includes: Folder setup, automation, welcome email
Task: Dashboard or Task Tracker Setup (Basic Kanban/List)
Baseline: 1.5–2 hours
Variables: Tool used, complexity of process, team roles
Task: Meeting Summary + Task Entry
Baseline: 1 hour per 30–45 minute meeting
Includes:Task breakdown, tagging, due dates
Notes:
All time estimates are based on a CGS-trained VA familiar with standard tools.
Complex tasks or missing inputs may increase time requirements.
Projects over 2 hours typically require intake questions or a scoped estimate.
All task blocks are prepaid in 20-hour increments unless flat-rate project pricing is selected.
The Result — Clarity, Control, and a Business That Feels Lighter
✅ You see what you’re paying for
✅ You pick only what you actually need
✅ You can start small—or scale up fast
✅ You finally get the support that meets you where you are
You stop wondering if you’re doing it wrong.
You stop trying to do it all alone.
You start building a business that works—on your terms.
